Every rentable unit has specifications that matter for marketing, pricing, and operations: bedrooms, bathrooms, square footage, parking assignments, storage inclusions, and appliances. Every unit also has a status that changes over time: occupied, vacant, actively marketed, off-market for renovations, or held for a specific lease start date. If your tracking system does not capture both the specs and the status, you end up answering the same questions over and over—"how big is Unit 2A?" or "is the duplex on Oak Street vacant yet?"—because the information lives in your head instead of in a record you can reference.
Manor Keeper tracks unit specs and rent status so you know what you are marketing and what you are collecting. Bedrooms and bathrooms define the unit's appeal and price range. Square footage separates a spacious two-bedroom from a cramped one, which matters for setting rent and meeting prospect expectations. Target rent is what you plan to charge; actual rent is what the current tenant pays, which might differ if they signed during a soft market or negotiated a discount. That distinction prevents you from underpricing renewals or overpricing new leases based on outdated assumptions.
Occupancy status tells you at a glance which units are generating income and which are costing you money. A vacant unit that is actively marketed needs showings, applications, and follow-up. A vacant unit that is off-market for repairs or renovations does not, and treating them the same wastes effort and confuses prospects who inquire about a listing you are not ready to lease. Manor Keeper separates "vacant and available" from "vacant and not ready," so your marketing, your calendar, and your operations stay aligned.
Rent tracking per unit is essential for portfolio landlords who need to understand income distribution. If you own ten units and they all rent for roughly the same amount, aggregate income is enough. But if your portfolio spans studio apartments at $900, two-bedrooms at $1,600, and three-bedrooms at $2,200, you need unit-level rent data to know which properties are pulling their weight and which are underperforming relative to their size, location, or condition.
Target rent is forward-looking—it is what you expect to charge when the current lease ends or the unit becomes available. If you are planning a rent increase at renewal, the target rent reflects that. If market conditions have softened and you need to drop rent to fill a vacancy, the target adjusts accordingly. Tracking target rent separately from current rent prevents sticker shock when a lease expires and you realize the rent you have been collecting is $200 below market.
Marketing status alignment prevents the embarrassing scenario where prospects call about a unit you forgot to mark as rented, or where a unit sits vacant because you forgot to list it as available. When a lease is signed, the unit's status updates to occupied, and the listing automatically becomes inactive. When a tenant gives notice, the status shifts to vacant with a known availability date, and you can start marketing before the current tenant moves out. That automation keeps your operations and your marketing synchronized without manual coordination.
Unit specs also inform maintenance planning and capital improvements. If a two-bedroom unit is underperforming rent comps, you check the specs—does it have a second bathroom like comparable units? Is the square footage below average? Are the appliances outdated? Unit-level data helps you diagnose why some units lease faster or command higher rent, and where upgrades might pay off in higher income or shorter vacancy periods.
Manor Keeper's unit tracking is not just for multi-unit landlords—single-family landlords with several properties benefit from the same structure, because every rental is a unit with specs, status, and rent that change over time. The difference is whether you track that information or recreate it from memory every time you need it.
Whether you manage one property or fifty units, unit specs and rent status are operational data that inform every decision you make—what to charge, when to market, where to invest in upgrades, and which properties are profitable versus which are coasting on optimism. Clean data makes those decisions easier, faster, and more defensible than gut instinct ever could.